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Text File | 1990-05-09 | 12.6 KB | 389 lines

Purchase Order System ===================== Version 4.0 - Revision 02 Copyrighted (c) 1988,90 by Ron Byxbe ALL RIGHTS RESERVED _______ ____|__ | (tm) --| | |------------------- | ____|__ | Association of | | |_| Shareware |__| o | Professionals -----| | |--------------------- |___|___| MEMBER Program Modification Request ----------------------------------------------------------------- If you need additional reports from this system please fill in this request sheet and mail to: Program Modifications Ron Byxbe & Associates P. O. Box 1844 Dublin, Georgia 31040 Please be very specific in your request. A sample report would be helpful. Documentation ----------------------------------------------------------------- . View Documentation Display the documentation file to the screen for viewing. Use the Pagedown key to scroll forward and the Pageup Key to scroll backwards. To exit press the ESC Key. . Print Documentation Prints the documentation file to the printer. A message will appear requesting you to ready your printer. Be sure your printer is online and press the ENTER key (or the ESC key to Abort). Post Purchase Orders ----------------------------------------------------------------- F1 = Help Screen This is a small screen display the command options at the bottom of the screen. F10 = Options Menu Pressing this key will present a pulldown menu at the right hand side of the screen. Select your option by placing the light bar on the appropriate option and pressing then ENTER key. To exit the menu press the ESC key. . Print Temp Orders This option will print all purchase orders to plain white paper with the default heading. It will NOT update the status codes. This report is intended to be used as an edit report. . Print All Orders This option will print ALL purchase orders to the printer using the page size and heading defined in the Set Purchase Defaults option on the System Menu. It WILL update the status code changing it from 'I' In-Process to 'P' Printed. The purchase Order will be removed from the In-Process screen and placed on the Maintenance Screen. All Inventory Values will be updated as being On Hand or Ordered. Commands . Add Allows the user to create new purchase orders to the system. . Edit Allows the user to modify an existing purchase order. . Del Gives the user the ability to delete an existing purchase order. . Find Lets the user find a particular purchase order. Input values are based on the display order of the file. . Sel Takes you to the detail transactions associated with this purchase order. (See Purchase Order Detail). . Print Prints ONE purchase order. All values are updated and the status codes are changed from 'I' In-Process to 'P' Printed. Inventory values are also updated at this time. Purchase Order Detail ----------------------------------------------------------------- . Add Lets the user add new detail transactions to an existing purchase order. . Edit Lets the user change the values of a purchase order detail transaction. . Delete Allows the deletion of a purchase order detail transaction. . Compute Re-Computes the purchase Order total. If you feel the Purchase Order is not totaled correctly then select this option. Maintenance Menu ----------------------------------------------------------------- F1 = Help Screen F10 = Menu . Change Display Order Gives the user the ability to change the primary sort value to one of the three option below. . Purchase Order Number . Vendor Name . Purchase Order Status . Print NOT Received Prints a report of all purchase orders that have not been received. Status code is equal to 'P' or Printed. . Print Received Report (By Date) Prints a report of all purchase orders that have been received as of a given date. . Print In-Process Purchase Orders Prints a report of all purchase orders that are still outstanding. Status code is equal to 'I' or In-Process. This purchase orders have not been printed. . Delete All Received Orders less than Given Date Lets the user remove all unwanted, received purchase orders from the system. Once this option is taken you should Re- Index the datafiles. (See Main Menu). Maintenance Menu Commands . Edit Allows user to edit the purchase order header record. . Del Allows user to delete this purchase order. All detail transactions are also deleted. . Sel Selects the detail transactions for this purchase order. . Rec A quick way to receive the purchase order. Place an 'R' by the purchase order and it becomes received. . Print Allows the user to Re-Print a given purchase Order regardless of the status. Product Setup ----------------------------------------------------------------- F1 = Help Screen F10 = Menu . Change Display Order (Product No., Product Name) Gives the user the ability to change the primary sort value to one of the three option below. . Print Product Descriptions Prints a report of all product descriptions. . Print Inventory ReOrder Report Prints all product descriptions along with the inventory values for all products that fall below the designated inventory level. . Adjust Inventory Totals from External File This allows the user to build an external file for updating the products in the product inventory file. The file is a plain DOS Text file with two values in it and must be called ADJUST.INV. The first is the product number followed by a comma, then the quantity to add to or subtract from the inventory file. If the quantity is negative the value will be added to the product file, if the qauntity is positive it will be subtracted from the file. (** Please notice that the values are reversed. This is done because most of the time you will be subtracting values from the inventory file and I didn't want to force you to enter a negative number each time). Example: 34R5T,567 Subtracts 567 from inventory count Example: 34R5T,-10 Adds 10 to inventory count Product Setup Commands . Add Allows the user to add a new product to the system. . Edit Allows the user to change a product description. Also note that you can change the inventory values from this screen. . Del Allows the user to delete a product description. . Find Allows the user to find a particular product description. Please note that the KEY value is based on the sort order selected. . +/- Adjust Allows the user to adjust the inventory count up or down by using the + or - key on the numeric key pad. Enter a + and a window will appear. Enter an amount and the record will be updated. Vendor Setup ----------------------------------------------------------------- F1 = Help Screen F10 = Menu . Change Display Order (Name, Number) Gives the user the ability to change the primary sort value to one of the three option below. . Print Vendor List Prints a list of all vendors in the vendor file. Commands . Add Allows user to add a new vendor. . Edit Allows user to edit an existing vendor record. . Del Allows user to delete a vendor record. (** If you do very much deleting you should Re-Index the data files to permantly remove deleted records from the file). . Find Lets the user find a particuler vendor. The KEY is based on the sort order selected for the file. See F10 Menu for this module. System Menu ----------------------------------------------------------------- Edit System Name This is where you put the name and address of your company. This value print at the top of the purchase order and all reports. ReIndex Data Files This option will permantly remove all deleted records from the file. When a record is deleted it is only flagged. This option removes it permantly. If you do much deleting you should select this option. Display System Status Set Purchase Defaults . Page Size (66) This is the page size of the paper you are using. If you are using a standard tractor feed printer then this value should be 66. If you are using a shhet feeder or a laser printer then this value should be 60. For other printers you may have to adjust up or down one line. . First Line of Purchase Order (10) This is the first line of the purchase order. Normally it will start on line 10. If you use you company letterhead then you should set this to this first printable line on the letterhead and set print heading to 'N'. . Print Heading (Y) If 'Y' then prints the standard heading on the purchase order. . Default Terms . Default Freight . Default FOB . Default Ship Via . Default Tax Rate Sets the default tax rate for purchases. Values are in decimal. Example: 0.06 = 6%.